Keep the lesson for the next incident
Trace the drift pattern
Review several state histories or nearby items and identify the repeated first divergence. Distinguish an absent transition from a transition that requires evidence no one can conveniently record. Compare the first divergence with the evidence a collaborator actually had available.
Compare coordination impact
Note which stale states caused duplicate work, missed decisions, blocked handoffs, or harmless delay. Use the observed consequence to choose a proportionate improvement instead of adding process to every queue.
Improve one transition rule
Adopt one adjustment such as a completion check, owner review trigger, handoff state, or dependency update. Assign ownership and define a future status history that can show whether the rule improves truthfulness.
What to carry forward
The learning record connects status drift to its first divergence, coordination effect, and one testable transition improvement. Stop when the change has an owner and future evidence; preserve intentional long-running states when their next review is explicit.
Keep the decision with the work.
Use a Work Item in Aglet to record the problem, the evidence you have, and the next decision. Add an owner and priority, then keep updates in the discussion so the next person can follow the reasoning.
Create an account See the product workflow